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Faster Than Average Growth of Accountant and Auditor Jobs

Accounting jobs are poised to undergo significant growth in the coming decade. Both large and small businesses depend on accountants and auditors to keep track of expenses and fine-tune budgets. Also, businesses especially turn to these workers to prepare tax returns. What's more, businesses need accountants to interpret new accounting legislation, which directly arose in response to Enron and other accounting scandals.

Despite their different names, accountants and auditors generally share the same job responsibilities. First of all, they input company expenses and returns on a daily basis. They also examine monthly expense accounts, staying attuned to any operations that are costing the company too much money. Furthermore, during tax season, they fill out state and federal tax returns. They also consult with other managers on company expenses and outline new cost-cutting budget plans.

However, only in small businesses are accounting jobs referred to as simply "accountants" or "auditors." Larger businesses usually employ various subcategories of auditor and accounting jobs. Firstly, they employ public accountants who work with company databases to audit company expenses. Public accountants also consult with corporate managers on budget plans, and may recommend budget cuts in the form of employee lay-offs. Most public accountants are Certified Public Accountants (CPAs), and a good number of them concentrate on corporate tax returns. If they do specialize in tax accounting, they advise company managers on how certain financial decisions may influence their tax returns. Additional duties of public accountants include developing benefits packages, such as retirement plans and insurance programs. In this case, they may be known as payroll accountants.

Other accountants include management or cost accountants. These accountants present regular financial reports to leading company managers, so these managers can be well-informed before making important decisions. Because these accountants focus on the cost of operations, they advise management on the budget cuts that may best benefit the company without sacrificing the company's efficacy. As such, they often do performance evaluation on company operations. For instance, an industrial cost manager may observe a company's manufacturing operations and prepare a report highlighting which operations are wasteful. These accountants usually work side-by-side with project and operations managers for large corporations, keeping these managers informed on their financial situations.

Other types of accounting jobs include federal accounting jobs. These accountants may be Internal Revenue Service (IRS) agents. The federal government also hires accountants to develop budgets for various government departments and agencies. Nevertheless, even local governments employ accountants to create local budgets and manage governmental assets. These accountants, moreover, are fully aware of government regulations concerning accounting. Therefore, they make sure every individual and company within their government's jurisdiction sends regular tax returns. If they notice any non-participating party, or a party that has provided suspicious financial information, they visit that party's home or office to do auditing.

The final major type of accountant is an internal-control auditor, also called a forensic accountant. This is the most recent type of accountant because it arose in response to corporate accounting scandals, such as money-laundering operations. Forensic accountants monitor and implement the internal controls of accounting software used by their company. They advise management on financial transactions that may potentially constitute infractions of state and federal accounting laws. Therefore, they are knowledgeable about both accounting software and government regulations.

Besides security, internal-control auditors also perform waste control by "cleaning up" their company's database system. Like management accountants, they pay close attention to company operations and pinpoint jobs or expenses that are overloading the budget. When reviewing operations, they also monitor compliance with state laws, federal laws, and corporate policies. Because these accountants take on so many different roles, they may also be called information technology auditors or compliance auditors.

All auditor and accountant jobs require deep familiarity with accounting software. This software has now completely replaced ledgers as record-keeping "books." Accountants are generally most familiar with Microsoft Excel and Intuit QuickBooks. When working with this software, accountants enable internal controls and perform accounting analysis. They refer to this software whenever they prepare reports for management or government authorities.

All profitable accountant jobs require the CPA licensure. This licensure is conferred by each state's board of accountancy, though the CPA examination itself is uniform and computer-based. This licensure requires a bachelor's degree in accounting, with each state usually specifying about 150 total semester hours split between accounting and business courses. Some states also require accounting experience, which students can easily fulfill through internships or summer accounting jobs.

Without taking the CPA exam, accountants and auditors will find it hard to advance in their jobs. In fact, any accountant that files a report to the Securities and Exchange Commission (SEC) is required to have a CPA. The CPA exam tests knowledge of Generally Accepted Accounting Procedures (GAAP), business administration, tax accounting, federal regulation, accounting analysis, asset management, and so forth. The CPA exam takes a total of 14 hours to complete, with each of its four parts taking 4.5 hours to complete. This exam is so comprehensive that only half of its takers pass it per year. Once they have passed their CPA, accountants are legally bound to renew it at state-mandated internals. Accountants usually renew their CPA by attending professional-association courses.

As long as the economy continues to grow, accountants and auditors will have little trouble locating accounting job listings. In order to stay competitive, they must keep up-to-date on accounting legislation so they can provide sound guidance to the managers that hire them. They may also want to gain a master's degree in accounting or business administration, and get as much certification as possible from accounting associations. Furthermore, they should hone their internal-controls skills so they can spot potential errors before they inflate into full-blown accounting scandals.

A. Harrison Barnes is the founder and CEO of EmploymentScape, the parent company of more than 90 job-search websites, employment services, recruiting firms and student loan companies. EmploymentScape (originally Juriscape) employs several hundred employees in 14 offices throughout the United States, Asia, and Europe. These companies were literally started from Harrison's garage several years ago after Harrison quit his job.

Harrison has worked for the United States Department of Justice, a federal district judge and the law firms of Quinn Emanuel Urquhart Oliver & Hedges and Dewey Ballantine. After three years of practice, Harrison founded Juriscape, under which he developed a collection of industry-specific job-search websites that revolutionized the way job seekers access employment postings from around the world. Harrison and his companies began serving the legal industry with BCG Attorney Search and LawCrossing.com. Following on the success of those endeavors, the company soon broadened its range to include the 90+ EmploymentCrossing websites, each specific to a particular industry or field. Juriscape changed its name to EmploymentScape in 2007 to reflect the company's broadening focus.

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Accountancy Career - Qualifications and Regulation

If you are planning to get into Accountancy Career then it is very important to understand all the rules and regulations to practice as an accountant in different countries. In some countries accountant has to be certified and financial expert. Just like other professionals every country has their own training and certification which maintain the quality of accountant in their jurisdictions.

Qualifications and Regulation

Before getting in accountancy career you need to understand the qualification and regulation depending upon the country you need to practice.

Accountants may be licensed by a variety of organizations and are recognized by titles such as Charter Certified Accountant, Charted Accountant (term used in British Common wealth countries and Ireland for a person who work in all fields of business and finance), Certified Public Accountant (term used for qualified accountants in the United States who have passed the Uniform Certified Public Accountant Examination and met other state education and experience), Certified Management Accountant (This is offered in Australia, Canada and United States), Certified General Accountant (designation representing members of the Certified General Accountants Association of Canada), Certified Practicing Accountant (one of three professional accounting bodies in Australia). Many countries recognize two or more accounting bodies.

Australia

If you want to start your accountancy career in Australia then there are four main local professional accountancy bodies
Certified Practicing Accountants
Professional National Accountants
Member of National Institute of Accountants
Chartered Accountants

Austria

If you want to start your accountancy career in Austria then the accountancy profession is regulated by the Bilanzbuchhaltungsgesetz 2006

Canada

If you want to start your accountancy career in Canada then there are three recognized bodies
Canadian Institute of Chartered Accountants and the provincial and territorial Institutes
Certified General Accountants Association of Canada
Society of Management Accountants of Canada (Certified Management Accountants)

Hong Kong

If you want to start your accountancy career in Hong Kong then the accountancy industry is regulated by the Hong Kong Institute of Certified Public Accountants under the Professional Accountants Ordinance.

New Zealand

If you want to start your accountancy career in New Zealand then there is only one local accountancy body
New Zealand Institute of Chartered Accountants

United Kingdom

If you want to start your accountancy career in the United Kingdom then there are no license requirements for an individual to practice as an accountant but certain titles requires membership from appropriate professional bodies.

Chartered Certified Accountant must be member of the Association of Charted Certified Accountants.

Chartered Accountants must be member of one of the following Institute of Chartered Accountants in England and Wales or Institute of Chartered Accountants of Scotland or Institute of Chartered Accountants in Ireland or recognized equivalent body from another Commonwealth country like Canada.

Chartered Management Accountant must be a member of the Chartered Institute of Management Accountants.

Chartered Public Finance Accountant must be a member of the Chartered Institute of Public Finance and Accountancy.

International Accountant must be a member of the Association of International Accountants.

United States of America

If you want to start your accountancy career in the United States then legally practicing accountants are Certified Public Accountants, and other non-statutory accountants are Certified Internal Auditors, Certified Management Accountants and Accredited Business Accountants.

Accounting process

Accounting is the process of identifying, measuring and communicating economic information so a user of the information may make informed economic judgments and decisions based on it.

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Explanation of T Account, Debit and Credit, and Double Entry Accounting System

In this accounting lecture, we will talk about T-accounts, accounting debits and credits, accounting balances and double entry accounting system.

All accountants know several terms that create basis for any accounting system. Such terms are T-account, debit and credit, and double entry accounting system. Of course, these terms are studied by accounting students all over the world. However, any business person, whether an investment banker or a small business owner, will benefit from knowing them as well. They are easy to grasp and will be helpful in most business situations. Let us take a closer look at these accounting terms.

T-Account

Accounting records about events and transactions are recorded in accounts. An account is an individual record of increases and decreases in a specific asset, liability, or owner's equity item. Look at accounts as a place for recording numbers related to a certain item or class of transactions. Examples of accounts may be Cash, Accounts Receivable, Fixed Assets, Accounts Payable, Accrued Payroll, Sales, Rent Expenses and so on.

An account consists of three parts:

- title of the account

- left side (known as debit)

- right side (known as credit)

Because the alignment of these parts of an account resembles the letter T, it is referred to as a T account. You could draw T accounts on a piece of paper and use it to maintain your accounting records. However, nowadays, instead of having to draw T accounts, accountants use accounting software (i.e., QuickBooks, Microsoft Accounting, Peachtree, JD Edwards, Oracle, and SAP, among others).

Debit, Credit and Account Balance

In account, the term debit means left side, and credit means right side. These are abbreviated as Dr for debit and Cr for credit. Debit and credit indicate on which side of a T account numbers will be recorded.

An account balance is the difference between the debit and credit amounts. For some types of accounts debit means an increase in the account balance, while for others debit means a decrease in the account balance. See below for a list of accounts and what a debit to such account means:

Asset - Increase
Contra Assets - Decrease
Liability - Decrease
Equity - Decrease
Contribution Capital - Decrease
Revenue - Decrease
Expenses - Increase
Distributions - Increase

Credits to the above account types will mean an opposite result.

Double Entry Accounting System

A double entry accounting system requires that any amount entered into the accounting records is shown at least on two different accounts. For example, when a customer pays cash for your product, an account would show the cash received in the Cash account (as a debit) and in the Sales account (as a credit). All debit amounts equal all credit amounts provided the double-entry accounting was properly followed.

Having a double entry accounting system has benefits over regular, one-sided systems. One of such benefits is that the double-entry system helps identify recording errors. As I mentioned, if one amount is entered only once in error, then debits and credits won't balance and the accountant will know that one or more entries were not posted fully. Note, however, that this check will help spot errors, but will not identify all cases of errors. For example, equal debits and credits will not identify an error when an amount was posted twice, but was posted to wrong accounts. Keep this in mind when analyzing causes of errors in accounting records.

Setting Up Quickbooks - Entering Accounts Part One

Introduction

Adding accounts to Quickbooks is very easy, the warning here is that it is so easy that making a mistake either in placement of the account or the identification of where to put it may be a little deceiving. It is always advisable that you consult a professional to help you as once you add these accounts and begin using them, it can be a long procedure to correct mistakes. And because each business is unique in it's accounts, it may take a little creative maneuvering to best fit your type of business. Having said that, let's look at your different options in adding accounts.

I. Income Accounts

There may be several ways that your business receives income. (this is where the help of a ProAdvisor comes in) For example if you are a service industry business, let's use a lawn care company as an example. The overall easy way to handle this is to enter ALL income into one account. However, this doesn't help you as a business owner decide which of your services is more profitable than another. You may not care about that, but it only takes another few minutes of effort to get it right, so let's make sure we do so. Create an account for income for lawn maintenance, another for landscape design and yet another for pest control or another similar service. Create a parent account named Lawn Services and a sub account for each of the areas you earn income in. Upon entering these sub-accounts you will see a box labeled sub-account of, check that box and type Lawn Services. The description, note and tax-line mapping boxes are optional, for the best results however, at least utilize the tax-line mapping and an income account will more than likely fit the first category listed which is Income: Gross Sales or Services. Consult your tax professional for more help with this area.

II. Expense Accounts

The expense window looks identical to the income in every way. I highly recommend a wise use of sub-accounts in the expense accounts area as well. For example, grouping your electrical, water and phone bills under utilities is what a lot of businesses do, however, what happens when you add a cell phone?

I would create a parent account for utilities and sub-accounts for power, water, phone, and other utilities. I would also suggest doing the same with advertising expenses, having one parent account for advertising and sub-accounts for signs, yellow pages ads, internet ads, and more so you can keep more careful track of your cash flow.

When you get to payroll expenses, you are definitely going to need to use sub-accounts appropriately and create sub-accounts for FICA payable - Company, Social Security Payable - Company, Worker's Comp, etc. If you do not use Intuit's Payroll services, that's okay, but it increases the risk of mistakes in transmission of information from the payroll companies' to the Quickbooks files.

III. Fixed Assets

There is a step by step procedure in entering fixed assets into Quickbooks and a detailed explanation of how to categorize your fixed assets. Fixed Assets include buildings, land, Machinery, vehicles and Accumulated Depreciation. The only difference in the Fixed Assets window is that the Tax-Line Mapping is automatically entered for you.

IV. Bank Accounts

In Quickbooks a Bank Account isn't always necessarily an actual bank account. When entering a regular bank account whether it's checking or savings, Quickbooks will ask for the opening balance as of a certain date. (If this is a new account, the opening balance isn't necessary, it will be $0.00) For a more accurate picture of your business' financial situation, and to ensure an accurate reconciliation of your bank account, enter the opening balance, which will be the ending balance of the previous month. If this account was used for any business transactions prior to the date you install Quickbooks, it would be a good idea to have a Professional help you enter these transactions accurately.

When is a bank account NOT a bank account? If your business is using petty cash system, (to make change for customers, etc) it is best to set up Petty Cash as a separate bank account so that you can transfer funds from Petty Cash to Undeposited Funds when necessary.
What if you have a customer with whom you have an agreement to trade your services/products with theirs? In this case, you can create a bank account called Trade or Barter and deposit the value of your products/services to offset those of your customers. Neither one are actually bank accounts, but they make it easy to keep track of those 'creative' transactions.

V. Loan

A Loan account keeps track of the amount you owe on loans from those who you owe money to. This is NOT a long term liability account, this is money lent to the business by others and which you intend on paying back within the year. You have use of the funds, which is an asset, and you owe the loaner, which is a liability. If you need to enter a loan for a vehicle, building, etc, it needs to be in the Long Term Liability accounts.

VI. Credit Card Accounts

You must add a credit card to your account list to gain access to the Enter Credit Card Charges feature on the Quickbooks home menu. Credit Cards can be used to pay for expenses, items or bills. When using Credit Cards to pay bills, one common mistake business owners make is not choosing the correct account to pay the bill out of. If you are using more than one Credit Card, take it slow and make sure that your payments and credits to the account are appropriately applied or reconciliations will be a nightmare and a half.

You are given the option of being able to enter the account number, expiration date and more as you are entering the card for the first time. As long as you don't have a situation where innumerable people have access to your Quickbooks files, it is perfectly safe to enter this information, if you do have that situation, consider hiring someone else or restricting access to others on your Quickbooks network.

VII. Equity Accounts

An equity account includes owner's draw, owner's contributions, etc (these categories change names but not function, depending on the legal formation of the company). This is the money the business owner invests in order to begin the company and the subsequent money they have to draw from in order to keep the company running. The retained earnings account is an equity account that is added by Quickbooks at year end when the revenue and expenses are calculated. The description that is given this account by Quickbooks is "undistributed earnings of the company". In the case of a company just beginning to use Quickbooks, the account can be created manually for previous years balances in another accounting software system by creating the account manually and entering in the opening balance from the previous year.

The rest of the accounts are going to be examined in a separate article where we will discuss common mistakes made in entering these accounts and the occasional symbiotic relationship these accounts have with one another.

David Roberts, CFE, CQBPA, MBA, lives in Kissimmee, Florida with four girls, three dogs, two snakes and one wife. He has been a member of the ACFE for four years and has been studying fraud for longer than that. He is the owner of Homesoon Accounting Services which specializes in Quickbooks Consultations and Fraud Prevention and Detection.

Accounting Software Can Be Sophisticated Or Simple But Rarely Both

Accounting software is a system of recording financial transactions on a computer across a full range of accounting options almost invariably dependent upon the size of business being catered for. Financial software can vary from a several million pound solution for major public companies to simple managed lists of income and expenses.

The requirements from accounts software are diverse with the most complex and comprehensive financial accounting packages incorporating financial reporting information and managed by teams of qualified accountants supported by accounts clerks, bookkeepers and substantial input from automated data sources. At the other end of the scale a self employed sole trader might use accounting software themselves and produce a set of financial accounts for the year in an afternoon.

Different accounting standards are required from the software packages dependent upon the fitness for purpose and client needs. Double entry bookkeeping automated through a database system and probably arranged in financial modules would normally be the choice of the majority of public companies. Single entry bookkeeping would not be an acceptable accounting solution for a limited company due to audit requirements and statutory obligations.

Single entry bookkeeping does however have its place in the market place for the smaller less complex businesses who maintain financial control through a close intimate knowledge of every financial transaction. The main objective of a sole trader is more likely to be the production of the tax accounts and complete the periodic and annual tax return forms.

The most sophisticated level of financial software in the largest companies mirrors the accounting functions in those organisations with various modules for accounts receivable, accounts payable, stock control, general ledger and fixed assets. These accounting modules may also be integrated with other business functions such as production and dispatch functions and also divided into separate modules within the finance function.

In larger companies the sales daybook and data entry of sales turnover would often be the responsibility of one department while the accounts receivable function might be split with a specialist credit control function within that accounting module. A further division may also include sales administration and customer records. Similarly the accounts payable function might be split between the purchasing department, accounts purchase invoice department and a legal function for overdue payments.

Accounting software for smaller companies and organisations is commonly a system of data entry of prime transactions which include sales income, purchase expenses and cash and bank transactions. The entry of these prime documents being to a database which automates the double entry bookkeeping principles and produces both accounts receivable, accounts payable and general ledger databases.

Some accounting knowledge is usually required to operate a database accounting software system and that financial knowledge is usually available within the company as most companies that use database accounting software also employ a bookkeeper or accounts clerks to input data and in slightly larger small companies also qualified accountants to manage the accounting function.

The need for accounting knowledge in a database system is partially to understand the data entry principles and the relevancy of the rules that need to be followed but essentially understanding of accounting principles is required to understand what is happening ton the information after input. And most important, a qualified accountant has the financial knowledge, training and experience to know what the system should be producing and how to query the database to retrieve that information.

In addition to inputting the prime income and expenditure details the most benefit of a database system is the level of control the information it contains can provide the company management and financial directorship. The accounting function also has the security of producing trial balances, periodic profit and loss accounts, balance sheets and other financial and statements for tax and control purposes.

Small business accounting packages requiring little or no accounting knowledge are available.

Small limited companies must obtain accounting software based upon double entry bookkeeping principles as in addition to producing a profit and loss account and a trial balance to demonstrate accuracy and integrity of the financial records plus a balance sheet is required for reporting purposes. Accounting standards require the limited company to have a system of financial control and accounting software is an essential tool in achieving this.

Some accounting knowledge either from the management or outsourcing the bookkeeping services is usually required with even the simplest database accounting solutions even if this requires the understanding of what accounts receivable ledgers, accounts payable ledger and control accounts mean.

There are other possibilities and those businesses with a minimum of accounting knowledge can consider spreadsheet based accounting software. Spreadsheet accounts are less flexible and often do not have the range of options a database system has due to the lack of database queries available. These disadvantages of flexibility being compensated by the fact that all entries are visible, transparent and changes can be made more easily.

Financially at the sole trader and self employed end of the business spectrum then the requirements from accounting software may be completely different. Gone are the sophistication of control accounts, trial balances and many aspects of financial control. The most important aspect of self employed accounting is often to produce a set of accounts for tax purposes.

Self employed small business that do not require a balance sheet can use accounting software based upon single entry bookkeeping rather than double entry and with the reduced requirement for financial control then less financial queries to the system are required. In these respects the simpler an accounting solution the better and in this market an accounting solution written on spreadsheets that can produce the net taxable profit would meet the requirements.

Rectification Of Accounting Errors

Accountants prepare trial balance to check the correctness of accounts. If total of debit balances does not agree with the total of credit balances, it is a clear-cut indication that certain errors have been committed while recording the transactions in the books of original entry or subsidiary books. It is our utmost duty to locate these errors and rectify them, only then we should proceed for preparing final accounts. We also know that all types of errors are not revealed by trial balance as some of the errors do not effect the total of trial balance. So these cannot be located with the help of trial balance. An accountant should invest his energy to locate both types of errors and rectify them before preparing trading, profit and loss account and balance sheet. Because if these are prepared before rectification these will not give us the correct result and profit and loss disclosed by them, shall not be the actual profit or loss.

All errors of accounting procedure can be classified as follows:

1. Errors of Principle

When a transaction is recorded against the fundamental principles of accounting, it is an error of principle. For example, if revenue expenditure is treated as capital expenditure or vice versa.

2. Clerical Errors

These errors can again be sub-divided as follows:

(i) Errors of omission

When a transaction is either wholly or partially not recorded in the books, it is an error of omission. It may be with regard to omission to enter a transaction in the books of original entry or with regard to omission to post a transaction from the books of original entry to the account concerned in the ledger.

(ii) Errors of commission

When an entry is incorrectly recorded either wholly or partially-incorrect posting, calculation, casting or balancing. Some of the errors of commission effect the trial balance whereas others do not. Errors effecting the trial balance can be revealed by preparing a trial balance.

(iii) Compensating errors

Sometimes an error is counter-balanced by another error in such a way that it is not disclosed by the trial balance. Such errors are called compensating errors.

From the point of view of rectification of the errors, these can be divided into two groups :

(a) Errors affecting one account only, and

(b) Errors affecting two or more accounts.

Errors affecting one account

Errors which affect can be :

(a) Casting errors;

(b) error of posting;

(c) carry forward;

(d) balancing; and

(e) omission from trial balance.

Such errors should, first of all, be located and rectified. These are rectified either with the help of journal entry or by giving an explanatory note in the account concerned.

Rectification 

Stages of correction of accounting errors

All types of errors in accounts can be rectified at two stages:

(i) before the preparation of the final accounts; and

(ii) after the preparation of final accounts.

Errors rectified within the accounting period

The proper method of correction of an error is to pass journal entry in such a way that it corrects the mistake that has been committed and also gives effect to the entry that should have been passed. But while errors are being rectified before the preparation of final accounts, in certain cases the correction can't be done with the help of journal entry because the errors have been such. Normally, the procedure of rectification, if being done, before the preparation of final accounts is as follows:

(a) Correction of errors affecting one side of one account Such errors do not let the trial balance agree as they effect only one side of one account so these can't be corrected with the help of journal entry, if correction is required before the preparation of final accounts. So required amount is put on debit or credit side of the concerned account, as the case maybe. For example:

(i) Sales book under cast by Rs. 500 in the month of January. The error is only in sales account, in order to correct the sales account, we should record on the credit side of sales account 'By under casting of. sales book for the month of January Rs. 500".I'Explanation:As sales book was under cast by Rs. 500, it means all accounts other than sales account are correct, only credit balance of sales account is less by Rs. 500. So Rs. 500 have been credited in sales account.

(ii) Discount allowed to Marshall Rs. 50, not posted to discount account. It means that the amount of Rs. 50 which should have been debited in discount account has not been debited, so the debit side of discount account has been reduced by the same amount. We should debit Rs. 50 in discount account now, which was omitted previously and the discount account shall be corrected.

(iil) Goods sold to X wrongly debited in sales account. This error is effecting only sales account as the amount which should have been posted on the credit side has been wrongly placed on debit side of the same account. For rectifying it, we should put double the amount of transaction on the credit side of sales account by writing "By sales to X wrongly debited previously."

(iv) Amount of Rs. 500 paid to Y, not debited to his personal account. This error of effecting the personal account of Y only and its debit side is less by Rs. 500 because of omission to post the amount paid. We shall now write on its debit side. "To cash (omitted to be posted) Rs. 500.

Correction of errors affecting two sides of two or more accounts

As these errors affect two or more accounts, rectification of such errors, if being done before the preparation of final accounts can often be done with the help of a journal entry. While correcting these errors the amount is debited in one account/accounts whereas similar amount is credited to some other account/ accounts.

Correction of errors in next accounting period

As stated earlier, that it is advisable to locate and rectify the errors before preparing the final accounts for the year. But in certain cases when after considerable search, the accountant fails to locate the errors and he is in a hurry to prepare the final accounts, of the business for filing the return for sales tax or income tax purposes, he transfers the amount of difference of trial balance to a newly opened 'Suspense Account'. In the next accounting period, as and when the errors are located these are corrected with reference to suspense account. When all the errors are discovered and rectified the suspense account shall be closed automatically. We should not forget here that only those errors which effect the totals of trial balance can be corrected with the help of suspense account. Those errors which do not effect the trial balance can't be corrected with the help of suspense account. For example, if it is found that debit total of trial balance was less by Rs. 500 for the reason that Wilson's account was not debited with Rs. 500, the following rectifying entry is required to be passed.

Difference in trial balance

Trial balance is affected by only errors which are rectified with the help of the suspense account. Therefore, in order to calculate the difference in suspense account a table will be prepared. If the suspense account is debited in' the rectification entry the amount will be put on the debit side of the table. On the other hand, if the suspense account is credited, the amount will be put on the credit side of the table. In the end, the balance is calculated and is reversed in the suspense account. If the credit side exceeds, the difference would be put on the debit side of the suspense account. Effect of Errors of Final Accounts

1. Errors effecting profit and loss account

It is important to note the effect that an en-or shall have on net profit of the firm. One point to remember here is that only those accounts which are transferred to trading and profit and loss account at the time of preparation of final accounts effect the net profit. It means that only mistakes in nominal accounts and goods account will effect the net profit. Error in the these accounts will either increase or decrease the net profit.

How the errors or their rectification effect the profit-following rules are helpful in understanding it :

(i) If because of an error a nominal account has been given some debit the profit will decrease or losses will increase, and when it is rectified the profits will increase and the losses will decrease. For example, machinery is overhauled for Rs. 10,000 but the amount debited to machinery repairs account -this error will reduce the profit. In rectifying entry the amount shall be transferred to machinery account from machinery repairs account, and it will increase the profits.

(il) If because of an error the amount is omitted from recording on the debit side of a nominal account-it results in increase of profits or decrease in losses. The rectification of this error shall have reverse effect, which means the profit will be reduced and losses will be increased. For example, rent paid to landlord but the amount has been debited to personal account of landlord-it will increase the profit as the expense on rent is reduced. When the error is rectified, we will post the necessary amount in rent account which will increase the expenditure on rent and so profits will be reduced.

(iil) Profit will increase or losses will decrease if a nominal account is wrongly credited. With the rectification of this error, the profits will decrease and losses will increase. For example, investments were sold and the amount was credited to sales account. This error will increase profits (or reduce losses) when the same error is rectified the amount shall be transferred from sales account to investments account due to which sales will be reduced which will result in decrease in profits (or increase in losses).

(iv) Profit will decrease or losses will increase if an account is omitted from posting in the credit side of a nominal or goods account. When the same will be rectified it will increase the profit or reduce the losses. For example, commission received is omitted to be posted to the credit of commission account. This error will decrease profits ( or increase losses) as an income is not credited to profit and loss account. When the error will be rectified, it will have reverse effect on profit and loss as an additional income will be credited to profit and loss account so the profit will increase ( or the losses will decrease). If due to any error the profit or losses are effected, it will have its effect on capital account also because profits are credited and losses are debited in the capital account and so the capital shall also increase or decrease. As capital is shown on the liabilities side of balance sheet so any error in nominal account will effect balance sheet as well. So we can say that an error in nominal account or goods account effects profit and loss account as well as balance sheet.

2. Errors effecting balance sheet only

If an error is committed in a real or personal account, it will effect assets, liabilities, debtors or creditors of the firm and as a result it will have its impact on balance sheet alone. because these items are shown in balance sheet only and balance sheet is prepared after the profit and loss account has been prepared. So if there is any error in cash account, bank account, asset or liability account it will effect only balance sheet.